Office move IT checklist: computers, internet and phones

Internet and phones

• Order an internet line for the new office as early as possible. Installing a new line can take several weeks.
• Arrange porting of your phone numbers and phone system with the provider, with a clear switch-over date.
• Check that the internet works in the new office before moving day, not the morning after.
• Cancel the line at the old office only after the new one works.

Network and infrastructure in the new office

• A network and power point for every workstation per the workstation plan, with a number on every socket.
• A place for the network cabinet or server room, with power, air conditioning and a lockable door.
• A Wi‑Fi coverage check in every room and meeting room.
• Places for printers, meeting-room screens and phones.

Backup and shutdown

• A full backup of servers and important computers, and a check that the backup restores.
• A list of all IT equipment: computers, screens, docking stations, printers and network equipment.
• An orderly shutdown in the order IT decides, not cables pulled from the wall.

Labelling and packing

• Every computer, screen and docking station gets a label with its new workstation number.
• Each workstation's cables go into one bag with the same number, taped to the computer.
• Screens are packed with screen protection and travel upright.
• Toner cartridges are removed from laser printers and packed separately, so toner does not spill on the way.

Connecting and testing

The moving crew places every computer and screen at its workstation by number, and IT connects and tests. On the first morning someone from IT walks through the workstations, checks internet, printers and phones, and notes small faults so they are fixed the same day. It helps to have one contact person employees go to with problems.

The old office

• Return providers' equipment, such as routers and modems.
• Recycle old computers after the data is wiped, through a licensed handler.
• Update the new address with suppliers and subscriptions, including the billing address.

Who does what

We pack, label, move and place the IT equipment, screens, printers and network cabinets. Disconnecting and connecting, network settings, internet and telephony are done by the company's IT team or IT provider. When the order of work between the two teams is agreed in advance, the office is working on the first morning.

Office moving by area

• Office moving in Tel Aviv and Ramat Gan
• Office moving in Herzliya Pituach
• Office moving in Petah Tikva and Rosh HaAyin
• Office moving in Rehovot and Ness Ziona
• Office moving in Modiin and Airport City

More about office moves

• Office move checklistA complete office move checklist: two months before, one month before, one week before, on moving day and on your first day in the new office.
• Server room relocation checklistChecklist for moving a server room: backups, documenting connections, shut-down order, anti-static packing, preparing the new room and start-up order.

More guides

• Office move checklistA complete office move checklist: two months before, one month before, one week before, on moving day and on your first day in the new office.
• How to move an office over a weekend without losing a working dayHow to plan an office move that starts Thursday afternoon and finishes before Sunday morning: timeline, roles and what to prepare in advance.
• How much does an office move cost?What affects the cost of an office move: number of workstations, furniture disassembly, floors and elevators, working hours, server rooms and safes. How to get an accurate quote.
• A labelling system for office moves: every box at the right deskA simple labelling system for an office move: number rooms and workstations, colour-code labels by floor, label computers and cables, and sign the new office.